CareLoop
Simple Pricing

Stop losing patients between visits.

CareLoop runs your entire post-visit follow-up system — automatically. Check-ins, symptom tracking, re-engagement, milestone alerts. No staff time required. No patients falling through the gaps.

Free 14-day trial  ·  No credit card  ·  Cancel anytime  ·  Setup in under an hour

The Problem

Patients don't leave because care isn't working. They leave because nobody's following up.

The gap between visits is where practices lose patients — and revenue — without realizing it.

30% of new patients leave within 6 months — most never finish their care plan
70% of those would have stayed if they'd received a check-in within the first 2 weeks
$1,200+ in lost care plan revenue per lapsed patient, before they ever complete their first plan
The Plan

You connect your practice. CareLoop does the rest.

STEP 1

Connect your practice

Import your patient list via CSV. Configure check-in cadence and SMS/email channel. You're running in under an hour — we'll help with the import.

STEP 2

CareLoop runs it

After every visit, CareLoop sends personalized check-ins, tracks milestone progress, surfaces symptom alerts, and re-engages patients who've gone quiet.

STEP 3

Outcomes climb

Patients complete care plans. Symptom concerns reach you while you can still act. Lapsed patients come back. You get your evenings back too.

The Difference

What your practice looks like with and without CareLoop

Without CareLoop With CareLoop
Post-visit follow-up Staff time or nothing at all Automated after every visit, personalized to each patient
Symptom alerts Patient calls the office when it's too late You know within hours when something needs attention
Lapsed patient re-engagement Manual staff outreach, if at all AI-driven 3-touch sequence reactivates patients automatically
Care plan milestones Nobody tracks whether patients hit their targets Milestone alerts fire automatically at every phase transition
Patient retention ~50% complete their first care plan Patients complete plans, rebook, and refer others
Staff time on patient follow-up Hours per week chasing patients who don't answer Zero. CareLoop handles it.
Compliance Consent tracking is manual, spotty Full HIPAA audit trail, TCPA-compliant SMS, consent logging
Pricing

Plans built for every stage of practice

Solo
Solo
$79/mo

For solo practitioners getting started with automated follow-up.

Better check-ins, fewer gaps
  • Up to 75 active patients
  • Post-visit AI check-ins (SMS + email)
  • Symptom alert routing to you
  • Basic milestone tracking
  • Patient portal access
  • CSV patient import
  • HIPAA-compliant, TCPA-compliant
  • Email support
Start Free Trial
Most Popular
Grow
$149/mo

For growing practices that want the full AI follow-up system.

More completions, more revenue
  • Up to 250 active patients
  • Everything in Solo, plus:
  • AI symptom triage with severity routing
  • Re-engagement campaigns (auto-triggered)
  • Phase-based milestone tracking
  • Re-exam approaching alerts
  • Family member consent management
  • Outcomes dashboard (private)
  • Priority email + chat support
Start Free Trial
Scale
Scale
$299/mo

For established practices with multiple doctors and complex needs.

Full system, full compliance
  • Up to 750 active patients
  • Everything in Grow, plus:
  • Multi-doctor team management
  • Staff role permissions (owner/admin/staff)
  • Bulk reactivation campaigns
  • Public outcomes page (Safe Harbor compliant)
  • Audit log + PHI export tracking
  • Dedicated onboarding call
  • Phone support
Start Free Trial
Feature Solo
$79/mo		 Grow
$149/mo		 Scale
$299/mo
Patient Engagement
Post-visit AI check-ins
AI symptom triage & alert routing Basic
Re-engagement campaigns —
Bulk reactivation campaigns — —
Patient portal access
Care Plan Management
Phase-based milestone tracking Basic
Re-exam approaching alerts —
Care plan templates 2 5 Unlimited
Team & Compliance
Multi-doctor support 1 Up to 3 Unlimited
Staff role permissions — —
HIPAA audit log
TCPA-compliant SMS
Public outcomes page (Safe Harbor) — —
Data & Import
CSV patient import
Outcomes dashboard Private Private Private + Public
Support
Email support
Priority chat support —
Dedicated onboarding call — —
Phone support — —
DO NOT PUBLISH — Awaiting real testimonial from Brett
"[Real testimonial quote will go here — from an actual practice owner describing what changed after CareLoop.]"
[Doctor Name], DC
[Practice Name] · [City, State]
FAQ

Questions you probably have

Yes. CareLoop is built HIPAA-compliant from day one. Every SMS and email is logged in a consent audit trail. Patient data is encrypted at rest and in transit. We sign Business Associate Agreements (BAAs) with all subscribers. Your data is never sold or used for anything beyond running your patient engagement.
CareLoop is TCPA-compliant. Every patient who receives SMS messages has explicitly consented via our onboarding consent flow. We maintain a complete consent audit trail for every message sent. Patients can opt out at any time with a single reply — and we honor those opt-outs instantly and permanently. We'll help you structure your patient import to capture or re-confirm consent.
Most practices are running within 2 hours of signing up. The biggest step is importing your patient list — we provide a CSV template and will help you map your existing data. The onboarding wizard walks you through consent configuration, check-in cadence, and symptom alert routing. No technical knowledge required.
No. All plans are month-to-month. You can cancel anytime from your account settings — no calls required, no penalty fees. We're betting on our product keeping you, not contracts locking you in.
Yes. Cancel anytime from your settings. No questions asked. You'll retain access through the end of your billing period. We export your patient data as a CSV on request — your data, your way.
CareLoop integrates with your existing workflow by importing patients from your practice management system via CSV. Direct EHR integrations are on our roadmap — contact us if you have a specific integration need. For now, CSV import covers the vast majority of practices and gets you running without touching your existing systems.
CareLoop sends personalized, AI-generated check-in messages to patients after visits. Messages are positive, non-clinical, and focus on progress ("How are you feeling after your visit? Let us know how things are going."). Messages never include clinical advice, diagnoses, or anything that could be mistaken for a medical opinion. You review and approve message tone during setup.
CareLoop's AI is designed to catch concerning symptoms and route them to you within hours — not days. Symptom alerts include the patient's pain rating, their own words, and a severity flag. If a patient uses words like "emergency," "can't move," or "911," CareLoop immediately sends you an alert and will prompt the patient to call 911 or go to the ER. CareLoop is not a triage tool and should not replace clinical judgment. It's a follow-up system, not an emergency service.
Minimal. CareLoop runs on its own once you've configured your cadence and consent settings. Staff see alerts in their existing workflow, can review check-in responses in the dashboard, and can manage patient records without special training. The onboarding wizard is self-serve, and Grow/Scale plans include a dedicated call to get you fully configured.

Start your free 14-day trial.

No credit card. No contracts. We'll help you import your patient list and get CareLoop running before your first patient even notices anything changed.

Start Your Free Trial Book a 15-Min Demo

Free 14-day trial  ·  Cancel anytime  ·  HIPAA-compliant  ·  TCPA-compliant